American College Of Surgeons - Inspiring Quality: Highest Standards, Better Outcomes

Rapid Cancer Reporting System Overview

The Commission on Cancer's (CoC) National Cancer Database (NCDB) wanted to provide an overview of the functionalities of the new Rapid Cancer Reporting System (RCRS), which was launched on September 28. A brief summary appears below. A second email is planned for next week that will include additional information. For your convenience an RCRS User’s Guide and Tip Sheet and short training videos have been added to the RCRS Library which will be accessible after initial log in. This email will be posted to the RCRS Library.

Login

Log in to RCRS at https://www.acsdataplatform.com/login using the ID and temporary password emailed separately from the American College of Surgeon’s Quality Data Platform vendor, IQVIA. Use the username and temporary password that you received and follow the prompts to set up your permanent password. If you did not receive the email with your User ID and password, check your spam or junk folder for emails from ACSTechSupport@iqvia.com.

Dashboard:

The Dashboard is the RCRS Home Page or “landing page.” This page presents a snapshot of a program’s key performance indicators presented in four quadrants – CoC Accreditation Measures for Surveyor, Notifications, Alert Summary, Most Recent Quality Measure Data Available (DX Year: 20XX). Features of the dashboard include:

  • The dashboard is a high-level snapshot of data in additional Operational Reports, it is not interactive 
  • Each section of the dashboard can be enlarged for better viewing
  • The reports can be accessed by clicking on Operational Reports in the Navigation panel or “Go To Reports” at the top right of the Dashboard

Positive Feedback from Pilot Group:

  • Very user friendly and easy to navigate through.
  • Appreciate the ability to move borders on each box to expand the view on others.

Uploader

Single platform to upload all cases.

  • Only registrars/co-registrars can upload files 
  • Contains all submissions for all primary sites 
  • Only “*.dat” files accepted (no zip or other file extensions permitted)
  • File names may contain a maximum of 1 special character
  • All network submissions must be at child level
  • All merger submissions must be at parent level 
  • File size limit <= 150 mb
  • Progress of file upload is displayed on screen
  • Not necessary to stay on this page or logged in while file uploads

Positive Feedback from Pilot Group:

  • This feature worked great! So much smoother than RQRS submission!

Submission History

Contains a summary of historical submissions per file, counts of accepted and rejected cases along with a link to Submission Details Report that will provide in depth information on cases.

  • Located on the Uploader page, scroll down
  • Will initially load blank until filters are applied, such as date range
  • Access to Submission Detail Report link by scrolling to right

Positive Feedback from Pilot Group:

  • One of my favorite features so far in RCRS is the ability to load my own data and see it reflected in the case log shortly after.
  • I like the bar graph feature that allows you to see cases complete, incomplete etc. It gives a quick snapshot on the data that is easy to comprehend vs sorting through a file.

Submission Detail

Allows the user to view case level detail within a submission. Choose from the filters (dates) for the submission(s) to review.

  • Best way to identify rejected records
  • Report available for each submission receipt in History report via link
  • Bar chart and table presentation available

Positive Feedback from Pilot Group:

  • Like that it opens the report in a separate tab.

Case Log

Includes active cases across all disease sites and allows users to view a filtered list of cases, along with case-level edits. Contains two quadrants: Case Log and Edit Errors.

  • Easily view cases submitted with edit errors
  • Add or edit Notes by the link available by scrolling to right
  • Full case detail report provided by link on far right of Case List

Positive Feedback from Pilot Group:

  • Another favorite is sorting Cases by abstractor and exporting directly into Excel. This gives me the ability to then send these reports directly to each abstractor. This is going to be a huge time saver as we no longer have to manually keep a case log spreadsheet to ensure everything gets updated in a timely fashion.

For questions regarding logging in or tech support, contact ACSTechSupport@iqvia.com.

For questions regarding data, STORE manual instructions or quality measures, contact NCDB@facs.org.