Ancillary Events

Groups planning a social function or business meeting to be held in conjunction with the Clinical Congress are required to obtain approval. If events are to be held at one of the participating venues/hotels, affiliate groups are required to secure event space through the ACS.

Guidelines for Ancillary Events

These guidelines pertain to social and other events that are scheduled outside of the official ACS Clinical Congress, including but not limited to:

Alumni Receptions
Social Events/Dinners
Staff Meetings
Internal Industry Preconference and Postconference Meetings
Advisory Board Meetings
Investigator Meetings
Committee and Board Meetings
Sales Training
Task Force

The Annual Clinical Congress begins on Saturday, September 26 at 8:00 am and adjourns on Tuesday, September 29 at 3:30 pm. Organizations, institutions, or exhibitors cannot conduct activities that would compete with the educational programming of the Clinical Congress. Ancillary events cannot be held during the times below due to ACS educational programming:

Sunday, September 27, 8:00 am–5:45 pm
Monday, September 28, 8:00 am–5:45 pm
Tuesday, September 29, 8:00 am–3:30 pm

All meeting requests and off-site events must be approved and reserved through the ACS Convention and Meetings Division. Please complete and submit one form per function by May 1, 2026.

Event Request Form Ancillary Event Guidelines

The ACS will assign your meeting room on a first-come, first-served basis and send an introductory email to the hotel contact. Approvals and space notifications will be sent in late June.

After space is assigned, the organizer is responsible for finalizing all arrangements and setting up billing with the venue for your event needs. It is understood that the ACS accepts no responsibility, nor does it endorse or consider your function to be part of the official program.

The main evenings for ancillary receptions are Sunday, September 27, and Monday, September 28, 2026.

Reminder: In order to attend ACS functions and the exhibit hall, you must register for ACS Clinical Congress. ACS Clinical Congress registration opens mid-April. Any non-official badges or ancillary badges will not gain you access into ACS functions. Registration will open in April.

Contact

If you have questions, contact Jenna Blandi-Jurgil, Senior Meeting Planner, at jblandijurgil@facs.org or 312-202-5402.

Exhibitors

Industry partners/exhibitors may also host an event at Clinical Congress, including Satellite Symposia. Download the Exhibitor Events Brochure and email your application to Kate Poetker once completed.