2025 TQIP Annual Conference Exhibitor Resources

Meeting Venue and Location

Hyatt Regency Chicago
151 E. Wacker Drive
Chicago, IL 60601

The exhibits will be on the Riverside Exhibit Level.

Exhibit Fees

The cost to exhibit at this year’s meeting is $2,550. An early bird rate of $2,150 is available until July 25, 2025. A deposit of $1,000 per booth must accompany the application. No applications will be processed without a deposit.

The fee includes:

One 10' x 10' booth with one 6-foot table, two chairs, one waste basket, and an identification sign
Two exhibitor personnel badges (each additional badge is $550)
Entry into the scientific sessions*
Complimentary breakfast and refreshments during breaks
A maximum of two booths may be purchased per company

*Exhibitors are not eligible to claim CE/CME for scientific sessions. If you would like to claim CE/CME for the conference, you must also register as an attendee.

For additional information, please contact Dana McClure, Exhibits Coordinator, at dmcclure@facs.org or 312-202-5532.

Exhibit and Break Schedule*

Saturday, November 8

9:30 am–3:30 pm**: Set Up

3:15–3:45 pm: Afternoon Break

6:00–7:30 pm: Welcome Reception/Exhibits Open

Sunday, November 9

7:00–8:00 am: Breakfast

9:00–9:30 am: Morning Break (Grand Foyer)

12:15–1:30 pm: Lunch

3:00–3:30 pm: Afternoon Break

4:45–6:15 pm: Poster Session (Exhibits will be open during poster session)

Monday, November 10

7:00–8:30 am: Breakfast

9:00 am–1:00 pm: Tear Down

*Schedule is subject to change.
**Exhibits must be set up by 5:00 pm

Policies and Procedures

Booths must be staffed during exhibit hours. The exhibitor will forfeit any space not occupied by 3:30 pm on Saturday, November 8. Displays may not be dismantled or packing begun before 9:00 am on Monday, November 10.

Cancelation, Refunds, & Terms of Payment

Full exhibit booth payment must be received by Friday, August 15, 2025. The application must accompany a deposit of $1,000 per booth. No applications will be processed without a deposit.

To be eligible for a refund, the ACS must receive written notification of space cancelation on or before Friday, August 15, 2025. Cancelations will incur a $500 fee.

No refunds will be given after Friday, August 15, 2025.

Audiovisual, Electrical, & Internet Services

Electricity, audiovisual, and internet services are available at the exhibitor’s expense. The exhibitor service kit will provide detailed information.

Lead Retrieval

Lead retrieval information will be included in the exhibitor service kit.

Key Dates

Please add the following important date to your calendar:

August 15, 2025

Full booth payment due
Written cancelation requests are due
No refunds issued after this date

Past Exhibitors

American Trauma Society
Analytic Solutions Network, LLC
Aspen Medical Products
Association for the Advancement of Automotive Medicine
Board of Certification for Emergency Nurses (BCEN)
Clinical Data Management
CoxHealth
Decisio Health, Inc.
Digital Innovation, Inc.
EB Medicine
EmCare Surgical Services
Enovative Technologies
Haemonetics
ImaCor, Inc.
ImageTrend
Imogen Systems
KJ Trauma Consulting, LLC
KLS Martin
Lancet Technology Inc.
Poiesis Medical LLC
Pomphrey Consulting
Prytime Medical Devices, Inc.
Q-Centrix
Relias Learning
Simulab
Society of Trauma Nurses
Starsurgical
T6 Health Systems
TCAR Education Programs
Trauma Center Association of America
Vanderbilt Center for Trauma
WorldPoint ECC
Z-Medica

Hotel Accommodations

Hyatt Regency Chicago
151 E. Wacker Dr, Chicago, IL 60601
312-565-1234

Room Rate:
$244 single/double per night plus taxes

To make a reservation by phone, call either hotel and mention TQIP 25 to receive the conference rate, or reserve accommodations online.

Exhibitors are responsible for making their hotel reservations.

Hotel Reservation Deadline:

The hotel reservation deadline for the Hyatt Regency is October 17, 2025, or when the room block fills up, whichever occurs first. Reservations made after October 17, 2025, are subject to availability and rate.

Please note that all reservations will require a credit card for guaranteed arrival. Guests must cancel their rooms 72 hours before check-in to avoid being charged one night’s room and tax.

Hotel Cancelation Policy:

Any guaranteed reservation not canceled more than 72 hours before arrival will be subject to a one-night room and tax cancelation fee. In the event a guest who has requested a room checks out before the reserved checkout date, the hotel will add an early checkout fee equal to one night’s room and tax to that individual’s account. Guests wishing to avoid an early checkout fee should advise the hotel at or before check-in of any change in the planned length of stay.

Exhibit Rules and Regulations

Upon receipt of Exhibit Space Application, the ACS assumes that you have read the terms outlined below and agree to abide by these terms. Application is subject to acceptance by the TQIP committee. Written confirmation will be sent upon receipt of application and full payment.

View Full Rules and Regulations