American College Of Surgeons - Inspiring Quality: Highest Standards, Better Outcomes

Abstract Poster Presentation Instructions

Poster Setup Details

Location

Walter E. Washington Convention Center
Level 1 – East and West Salons

Setup

All posters MUST be set up by 1:00 pm on Friday.

Please note: The Abstract Poster Reception is scheduled for Sunday, July 21, 5:30–7:30 pm. Presenters must be at their poster(s) from 5:30 to 6:30 pm to discuss the work presented. Conference attendees will vote for the Best Poster and a prize will be awarded to the first place winner during the general session on Monday, July 22.

Removal

Sunday, July 21, 7:30–8:00 pm

Posters MUST be removed by 8:00 pm, Sunday, July 21. Posters not removed by this time will be discarded. The American College of Surgeons (ACS) is not responsible for returning unclaimed posters.

Poster Printing

Each poster must be 44” wide by 44” tall. Exceptions will not be made. The provided PowerPoint template must be used to create your poster. All poster presenters must submit a PDF of their abstract poster to be available on the conference website and in the conference mobile app. Instructions for submitting the PDF of the poster will be provided in the coming weeks.

Poster Criteria

  • Summary statement: Should be a one-line, news headline-style sentence less than 140 characters, which summarizes the main findings and takeaways of the study.
  • Posters should include a brief statement of significance explaining why the study question was worth addressing. This may be formatted similar to a problem statement or research question. Background information should not be included here, but rather expounded upon by poster presenters during the reception.
  • Image/figures: Up to two allowed per poster (only one table allowed). We encourage the use of pictures, graphs, infographics, etc.
  • Results section: Should lead with a statement regarding the data source and study population. For example, “We identified 20,000 patients who underwent a colectomy from the 2011–2012 ACS NSQIP Participant Use Data File (PUF).”
  • Lessons learned: Summarize in two to three bullet point-style statements. These should be takeaway points that your team learned from conducting the project. Also included may be valuable points, tips, and feedback for others on how to similarly implement such a project.
  • Methods section: Should not directly be included on the poster, though again the data source and study population should briefly be described in the Results section. Individuals interested in more detail from the Methods section can access the full abstract on the ACS Quality and Safety Conference mobile app.
  • Design: All poster fonts should be minimum 40-point. Table font should be a minimum of 32-point. The use of institution logo, colors, etc., are permitted and encouraged.

Poster Template

Abstract Poster PowerPoint Template

Onsite Poster Printing

Capital Business Center
Walter E. Washington Convention Center
Business Center is located in the main lobby 
801 Mount Vernon Place, NW 20001
Phone: 202-289-5233

All orders must be submitted via e-mail, using the order form provided. 

Pricing: 44” x 44” – $149 pre-tax

FedEx Office, Marriott Marquis, DC
Business Center is located on the second floor (Mezzanine Level)
901 Massachusetts Ave, NW 20001
Phone: 202–783-8412
Monday-Friday: 7:00 am–7:00 pm 
Saturday & Sunday: 8:00 am–5:00 pm

All orders must be submitted online at https://docstore.fedex.com/ by 5:00 pm (Eastern) on July 1 to ensure completion prior to arrival. Please note: Once submitted files are converted to PDF and printed. Kindly ensure that all files are adequately sized and proofread prior to submitting via the FedEx Office link.

Pricing:

  • 44” x 44” on indoor gloss stock – $112 pre-tax
  • 44” x 44” indoor gloss with matte lamination –  $154 pre-tax

Tubes

You will be responsible for storing your poster tubes. Conference organizers are not responsible for any lost or stolen poster tubes. Be sure to clearly label your poster tube. Any tubes left by the poster boards will be removed and stored in the Speaker Ready Room (Room 204AB, near Registration). Presenters are responsible for picking up their tubes from the Speaker Ready Room; any unclaimed poster tubes will be discarded after 12:30 pm on Monday, July 22, 2019.

Push Pins

If you need push pins, they will be available in the poster set-up area.