American College Of Surgeons - Inspiring Quality: Highest Standards, Better Outcomes

Abstract Poster Presentation Instructions

Poster Setup Details

Location

New York Hilton Midtown Hotel
Rhinelander Gallery, Second Floor

Space Assignment

Abstract Poster Numbers

Setup

Friday, July 21, 7:00 am–1:00 pm (EDT)

All posters MUST be set up by 1:00 pm (EDT) on Friday.

Please note. The Abstract Poster Reception is scheduled for Sunday, July 23, 4:00–5:30 pm. Presenters must be at their poster(s) during this time to discuss the work presented. Conference attendees will vote for the Best Poster and a prize will be awarded to the first place winner during the general session on Monday, July 24.

Removal

Sunday, July 23, 5:30–6:30 pm (EDT)

Posters MUST be removed by 6:30 pm (EDT), Sunday, July 23. Posters not removed by this time will be discarded. The American College of Surgeons (ACS) is not responsible for returning unclaimed posters.

Poster Printing

All posters must be printed and displayed at the meeting.

Each poster should be prepared to fit a space of 44” wide by 44” tall. Poster can be smaller, but NO larger than this size. The provided PowerPoint template must be used to create your poster.

All poster presenters must submit a PDF of their abstract poster to be available on the conference website and in the conference mobile app. Instructions for submitting the PDF of the poster will be provided in the coming weeks.

Poster Criteria

  • Summary statement: Should be a one-line, news headline-style sentence less than 140 characters, which summarizes the main findings and takeaways of the study.
  • Posters should include a brief statement of significance explaining why the study question was worth addressing. This may be formatted similar to a problem statement or research question. Background information should not be included here, but rather expounded upon by poster presenters during the reception.
  • Image/figures: Up to two allowed per poster (only one table allowed). We encourage the use of pictures, graphs, infographics, etc.
  • Results section: Should lead with a statement regarding the data source and study population. For example, “We identified 20,000 patients who underwent a colectomy from the 2011–2012 ACS NSQIP Participant Use Data File (PUF).”
  • Lessons learned: Summarize in two to three bullet point-style statements. These should be takeaway points that your team learned from conducting the project. Also included may be valuable points, tips, and feedback for others on how to similarly implement such a project.
  • Methods section: Should not directly be included on the poster, though again the data source and study population should briefly be described in the Results section. Individuals interested in more detail from the Methods section can access the full abstract on the ACS NSQIP mobile app.
  • All poster fonts should be minimum 40-point. Table font should be a minimum of 32-point.

Poster Template

Poster PowerPoint Template

Onsite Poster Printing

A FedEx office is located in the lower lobby of the Sheraton Hotel in New York. Please complete and submit the forms if you would like order your poster through the onsite FedEx office.

FedEx Poster Order Form and Instructions

Poster Shipping and Additional Details

Attendees that wish to print posters on their own and ship them to the New York Hilton Midtown Hotel may do so using the address listed below. The hotel will only hold packages that arrive on or after July 18, 2017.

Name (of on-site person receiving package)
C/O Hilton New York
1335 Avenue of the Americas
New York, New York 10019
ATTN: Package Room
Hold for guest arrival
Check-in/Check-out Dates

Please note: A receiving/handling fee will be applied to the attendee. Receiving/handling fee rate estimates are listed below. Please confirm rates with the hotel as these are subject to change.

Package Room Shipping & Receiving Processing Fees

Boxes up to 15 lbs.

$4

Boxes 16–30 lbs.

$6

Boxes 31–50 lbs.

$12

Boxes 51–75 lbs.

$18

Boxes 76–99 lbs.

$25

Boxes 100 lbs. plus

$25

(plus $0.20 per pound over 100 lbs.)

Tubes

Please note you will be responsible for storing your poster tubes. Conference organizers are not responsible for any lost or stolen poster tubes. Be sure to clearly label your poster tube. Any tubes left by the posters boards will be removed and stored in the Speaker Ready Room (Morgan on Second Floor). Presenters are responsible for picking up their tubes from the Speaker Ready Room; any unclaimed poster tubes will be discarded after 12:30 pm (EST) on Monday, July 24.

Push Pins

If you need push pins, stop by the ACS Quality and Safety Registration desk and the poster set-up area.