American College Of Surgeons - Inspiring Quality: Highest Standards, Better Outcomes

Timeline and Due Dates

April Prospectus posted online.
April/May Space assignment/invoice mailing.
July 5 Full/final payment for exhibit space DUE. Technical Exhibitors’ Service Kit information will be available upon receipt of final payment. No refunds are issued for cancellations or reductions after this date.
August 9 Block housing deposits become nonrefundable. As of this date, your company is liable for 90 percent of total room nights blocked. Additional penalties apply.
August 16 Floor plans: Free-form island elevation and overview drawings DUE.
September 11 Exhibitor-Appointed Contractor (EAC) requests DUE by the end of business day. (See the EAC section for details.)
September 19 Advance shipments begin.
September 25 Individual hotel reservation cut-off date.
October 2 Discount price deadline for exhibit orders.
October 17 Hotel room changes, cancellations, and new reservations through onPeak deadline. After this date, contact your hotel directly to make any reservation cancellations or changes.
October 18 Advance shipments DUE.
October 23 Set-up of free-form island exhibits begins at 1:00 pm (prior arrangement required).
October 24 Exhibitor badge registration deadline.
October 24 General set-up begins at 8:00 am (all exhibitors).
October 27 Exhibit installation must be completed by 6:00 pm. The exhibit hall will be closed to all personnel at 6:00 pm for cleaning and to prepare for opening.
October 28 Exhibit Hall opens at 9:00 am (exhibitors permitted entrance at 8:00 am).
October 30 Exhibit Hall closes at 4:30 pm (dismantle and move-out begins).

If you have any questions regarding these dates and deadlines, please contact:

Kate Hastings
Senior Exhibits Coordinator
Convention and Meetings
American College of Surgeons