American College Of Surgeons - Inspiring Quality: Highest Standards, Better Outcomes

Exhibitor Registration and Badge Policy

Exhibitor Badge Registration can be accessed within the Exhibitor Portal. 

Visit the portal

The advance registration deadline date is October 24, 2019, at 11:59 pm (CST). All web registrations received by 12:00 midnight (CST) will be processed at no charge. The exhibitor web registration page will remain live until the end of Technical Exhibitor Registration hours, which are listed below. Badges will be held for pick-up on-site at the Exhibitor Registration desk.

Exhibitor Registration will be open during the following hours:

  • Friday, October 25—8:00 am–4:00 pm
  • Saturday, October 26—8:00 am–4:00 pm
  • Sunday, October 27—8:00 am–4:00 pm
  • Monday, October 28—7:30 am–4:00 pm
  • Tuesday, October 29—7:30 am–4:00 pm
  • Wednesday, October 30—7:30 am–4:00 pm

For those exhibitors interested in attending educational sessions, attendance in general sessions is permitted if space is available after the start of the session. However, exhibitors are not permitted to market/sell or leave print materials in any of the session rooms. Exhibitors are not allowed to attend any Didactic Courses, Skills Courses, or Meet-the-Expert Sessions during Clinical Congress.

A $50 fee per registrant will be assessed for any or all of the following:

  • Web registrations received after the Advance Registration deadline
  • All non-web registrations
  • Replacing lost badges

Payment may be made by cash, check, or credit card (VISA, MasterCard, or American Express).

Exhibitors’ badges are not to be issued to individuals who wish to gain admittance for the purpose of contacting other exhibitors. ACS Fellows, Initiates, Associate Fellows, Resident Members, other surgeons, or any other attendee who is not considered a full-time employee of the exhibiting company may not be registered as an exhibitor. Badged exhibit staff/company representatives must remain in the company’s rented space on the exhibit floor. Badges are not provided to exhibit staff for the purpose of viewing other exhibits, except by invitation of other exhibitors. The official ACS badge must be worn at all times while in the exhibit hall. No ribbons or stick-on novelty items are allowed to be affixed to the badges.

Children under 16 years of age ARE NOT PERMITTED on the exhibit floor at any time.

Do not insert business cards into badge holders. False certification of any individual as an exhibitor’s representative, misuse of exhibitor issued badges, or any other method or device used to assist unauthorized personnel to gain admittance to the exhibit floor will be cause for removal of exhibitor and all exhibitor representatives from the exhibition hall, or removal of the exhibit material from the floor, or both, without obligation on the part of ACS for refund of any fees. The exhibitor, and anyone claiming a right to be on the exhibit floor through the exhibitor, waives any rights or claims for damages arising out of the enforcement of this rule. Exhibitors will be assessed 25 priority points for violation of this policy.

Policy on Media Relations for Technical Exhibitors

Exhibitors at Clinical Congress 2019 are required to observe the following regulations concerning media relations:

  • Exhibitors may not conduct press conferences on the exhibit floor or in the Moscone Center; however, individual interviews may be conducted in the assigned exhibit booth. Press conferences may be held in contracted ACS hotels in the area surrounding the convention center. For further information on securing a hotel room for a press conference or other media function (breakfast, lunch, or reception), please contact Carrie Ryan, Meetings Coordinator, Convention and Meetings, at 312-202-5677 or cryan@facs.org.
  • The list of media representatives attending Clinical Congress is not available to exhibitors.
  • Exhibitors are responsible for cultivating their own press contacts in advance of and during the Clinical Congress.
  • Exhibitors who notify members of the press to meet them in the exhibit hall must first direct those individuals to the ACS Press Room, where they are to register for press credentials. This policy also applies to photojournalists, television, and radio sound crews.
  • Exhibitors who wish to distribute media kits, media alerts, or press releases may leave these materials for display in the Press Working Room only. All materials are subject to review by the ACS Press Room staff for approval prior to distribution in the Press Working Room. Any materials distributed to the press must be directly related to an exhibit on display at the Clinical Congress. Exhibitors are responsible for the transport and delivery of their own press kits and related materials to the Clinical Congress.

Commercial Press

Reporters who do not meet the criteria for press credentials to cover the Clinical Congress established by the American College of Surgeons may be eligible to register under the category “commercial press.” The commercial press category encompasses those writers and editors who attend the Clinical Congress to highlight the activities of health care manufacturers and who represent publications that are circulated among manufacturing firms and the business community. Exhibitor Registration will be open during the following hours:

  • Friday, October 25—8:00 am–4:00 pm
  • Saturday, October 26—8:00 am–4:00 pm
  • Sunday, October 27—8:00 am–4:00 pm
  • Monday, October 28—7:30 am–4:00 pm
  • Tuesday, October 29—7:30 am–4:00 pm
  • Wednesday, October 30—7:30 am–4:00 pm

All exhibit matters and questions not covered by these Policies and Procedures are subject to the decision of ACS. These Policies and Procedures may be amended at any time by ACS, and all amendments shall be equally binding on all parties. In the event of any amendment or addition to these Policies and Procedures, written notice will be given by ACS to exhibitors who may be affected.