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Support ACS by booking your room through Travel Planners at one of the official Clinical Congress hotels!
To obtain the necessary amount of meeting and exhibit space at the convention center and the hotels, ACS must commit to a minimum number of guest rooms. If that commitment is not met, ACS will incur significant financial penalties and have difficulty obtaining sufficient meeting space in the future. This can have a major impact on the programs that ACS is able to offer. You can help ACS avoid penalties by booking your reservation through the official housing company.
Click here to view our hotel map which provides all of the hotel option (625K PDF)
Applying for Hotel Accommodations
The following housing procedures apply to all general registrants of the Clinical Congress. If you are a Regent, Officer, Past Officer, Advisory Council Chair, Governor, Recipient of the Distinguished Service Award, or Standing Committee Chair and are applying for the Hilton Chicago, please use the special housing application sent to you.
Housing Procedures
 ACS has appointed Travel Planners to coordinate housing for the 95th Annual Clinical Congress. Reservation requests will be processed on a first-come, first-served basis and must be received by September 17, 2009. Requests received after this deadline, or after the room blocks are filled, are subject to rate and space availability. Housing requests can be made using ONE of the following options:
Online
If you are an Attendee, please click here to make your hotel reservations.
If you are an Exhibitor, please click here to make your hotel reservations.
A credit card is needed to guarantee your reservation at the time of booking. The online reservation service is available 24 hours a day, 7 days a week!
Phone
Call Travel Planners at 888-810-4455 or 212-532-1660 (international attendees) between the hours of 9:00 am and 7:00 pm ET, Monday through Friday. A credit card will be needed to guarantee your reservation at time of booking.
Fax
Complete the Clinical Congress Hotel Reservation form (170K PDF) and fax it to 212-532-1556. A credit card is needed to guarantee your reservation.
Mail
Complete the Clinical Congress Hotel Reservation form (170K PDF) and mail with credit card guarantee to:
Travel Planners/ACS Housing Bureau
381 Park Avenue South, 3rd Floor
New York, NY 10016
Note: If you would like a housing form mailed to you, please contact Beth Faubel at bfaubel@facs.org to request one.
Reservations received after the housing deadline of September 17, 2009, or after the room blocks are filled, are subject to space and rate availability.
Please do not send your request directly to the hotel or to the ACS office; doing so will only delay the processing of your request. If you do not receive acknowledgment within 72 hours, please contact Travel Planners via e-mail at acs@tphousing.com or at the numbers indicated. Please verify your acknowledgment for accuracy. It is the only acknowledgment you will receive.
Deposit Policies
Reservations made via the Web, telephone, fax, or mail will require a credit card (American Express, VISA, or MasterCard) for guarantee purposes only. The credit card will guarantee your room for late arrival for the day of scheduled arrival only. Credit cards will not be charged at the time the reservation is made. Credit cards will only be charged directly by the hotel if your reservation is not cancelled at least 72 hours prior to arrival or in accordance with your hotel’s cancellation policy as noted on your confirmation.
Changes and Cancellations
Do not call or write the ACS office to change or cancel your reservation. Changes to and/or cancellation of your reservation should be made with the ACS/Travel Planners housing bureau until October 5, 2009, at 7:00 pm ET. Beginning October 6, 2009, you must contact the hotel directly to make any changes. Please ask for a confirmation number when canceling or changing your reservation directly with the hotel. Your credit card will not be charged unless you cancel your reservation less than 72 hours in advance of arrival date or in accordance with your hotel’s cancellation policy as noted on your reservation confirmation.
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